Interview scheduling, cut to the essence

The employer side offers times. The candidate picks one. Everyone gets the invite.

Mockup only. Nothing on this page works, saves or sends email. People and companies are made up.

Scenario: Priya (recruiter, Northbridge Talent) is placing Sam (candidate, Perth) with Harbourline Analytics, where Mei runs hiring manager Tom's diary (Sydney). Follow the steps, or tap the green buttons to jump ahead.

1Recruiter

Creates the interview. The only form in the product.

lockinatime.com/new

New interview

Senior Data Engineer, first interview
45 min
Mon 12 Oct
meet.example.com/hl-sde-1
tom.becker@harbourline.example
mei.lin@harbourline.example
sam.rivera@mail.example
Create
2Recruiter

Two links. Times can come from the employer side, or Priya types in what Mei told her on the phone.

lockinatime.com/r/…

Senior Data Engineer, first interview

45 min · meet.example.com/hl-sde-1

Waiting for times
Send the offer link to whoever runs the interviewers' diaries.
1. Offer link · for the employer side
lockinatime.com/o/K7pQ2xV9mT
✓ copied
2. Pick link · for the candidate
lockinatime.com/p/R4nW8cZ1hL
copy link
Send once there are times to pick from.
+ add times myself
3Employer's assistant

Mei opens the forwarded offer link. No sign-in. She offers times the whole panel can do.

lockinatime.com/o/K7pQ2xV9mT

Northbridge Talent asks:

When can the interviewers do 45 minutes?

Senior Data Engineer, first interview

Thu 15 Oct
4:30pm
+ add this time

Offered · Sydney time

Tue 13 Oct · 2:00–2:45pm
Wed 14 Oct · 10:00–10:45am
Thu 15 Oct · 4:30–5:15pm

Held for the candidate until Mon 12 Oct, 5pm.

Done, tell Priya
4Recruiter

Priya is emailed at once: "Harbourline offered 3 times". She sends the pick link to Sam, or picks for him if he says it on the phone.

lockinatime.com/r/…

Senior Data Engineer, first interview

45 min · meet.example.com/hl-sde-1

Waiting for Sam to pick
3 times offered, held until Mon 12 Oct.
Pick link · for the candidate
lockinatime.com/p/R4nW8cZ1hL
✓ copied

Offered · Sydney time

Tue 13 Oct · 2:00–2:45pm
Wed 14 Oct · 10:00–10:45am
Thu 15 Oct · 4:30–5:15pm
Pick for the candidate
5Candidate

Sam opens the pick link on his phone. Times are in his own timezone. One tap.

lockinatime.com/p/R4nW8cZ1hL

Northbridge Talent · Harbourline Analytics

Pick a time for your interview

Senior Data Engineer, first interview · 45 min · video call

Your time · Perth

Tue 13 Oct · 11:00–11:45am2:00pm in Sydney Wed 14 Oct · 7:00–7:45am10:00am in Sydney Thu 15 Oct · 1:30–2:15pm4:30pm in Sydney None of these work
6Candidate

One confirmation, because booking emails several people.

lockinatime.com/p/R4nW8cZ1hL

Book this time?

Tue 13 Oct · 11:00–11:45amPerth · 2:00pm in Sydney

Everyone on the interview gets a calendar invite. You can change it later from this link.

Book it back
7Candidate

The same link is now the booking. Priya is emailed immediately.

lockinatime.com/p/R4nW8cZ1hL
✓ Booked
Tue 13 Oct · 11:00–11:45am
Perth time · 2:00pm in Sydney

Senior Data Engineer, first interview

meet.example.com/hl-sde-1

A calendar invite is on its way to you and the interviewers.

Add to calendar I can't make it
8Everyone on the list

One email per address, so nobody sees anyone else's address. Tom gets it even though only Mei used the site.

9Candidate

Rescheduling uses the same link: pick another offered time, or tell Priya in one line. Everyone gets an updated invite.

lockinatime.com/p/R4nW8cZ1hL

Change your interview

Booked now: Tue 13 Oct · 11:00am Perth

Other offered times · Perth

Wed 14 Oct · 7:00–7:45am10:00am in Sydney Thu 15 Oct · 1:30–2:15pm4:30pm in Sydney
Any afternoon next week is fine for me.
Send to Priya

Your booking stays until Priya confirms a new time.

10Recruiter

Priya's list across all her interviews. The only page that needs a sign-in.

lockinatime.com/interviews

My interviews

priya@northbridge.example · sign out

  • Needs new times
    Senior Data Engineer, first interview
    Sam: "Any afternoon next week is fine for me."
  • Booked
    Product Designer, final round
    Wed 14 Oct · 9:30am Sydney
  • Waiting for candidate
    Data Analyst, first interview
    4 times offered, held until Tue 13 Oct
  • Waiting for times
    Head of Platform, panel
    Offer link sent Fri 9 Oct
+ New interview